Data Protection Policy

This Data Protection Policy describes how the Geneva Charter Association processes personal data when operating the website www.thegenevacharter.org. The association complies with the Swiss Federal Act on Data Protection (FADP).

1. Responsible Entity

The Geneva Charter Association
Registered office: Zurich, Switzerland
Email: info@thegenevacharter.org

2. What Personal Data We Collect

This website collects only the minimum amount of personal data required for technical operation and communication. The following categories of data may be processed:

Data you provide voluntarily when contacting us by email
Information submitted through a contact form (if a form is activated)
Technical data such as IP address, browser type, and timestamps collected automatically by the hosting provider
Server log files stored temporarily for security and diagnostic purposes

No analytics or tracking tools are used.

3. How We Use Personal Data

Personal data is processed exclusively for:

responding to inquiries and communication requests
ensuring secure and stable operation of the website
technical administration and troubleshooting
complying with legal obligations where applicable

4. Legal Basis

Processing is based on the legitimate interests of the association in providing an informational platform. When users contact us voluntarily, processing is based on the user’s request and consent.

5. Storage and Retention

Personal data is stored only as long as necessary:

Email inquiries remain in our mailbox until no longer needed, then are deleted
Contact form submissions (if used) are not stored in WordPress unless explicitly enabled
Server logs are stored by the hosting provider for a limited time before automatic deletion

6. Disclosure of Data

We do not sell or share personal data with third parties. Technical data may be accessible to our hosting provider for operational reasons. No data is transferred outside Switzerland or the EU without appropriate safeguards.

7. Hosting and Security

This website is hosted by an external provider (Hostinger). The hosting provider may collect technical data such as IP addresses and server logs for security purposes. The association uses appropriate measures to protect personal data against loss, misuse, or unauthorised access.

8. Cookies and Tracking

This website uses only essential cookies required for technical operation. No analytics, marketing, or behavioural tracking cookies are used. Users may disable cookies in their browser settings at any time.

9. User Rights Under Swiss Law

Users may exercise the following rights:

Right to request information about stored personal data
Right to request correction of inaccurate data
Right to request deletion of data where retention is not required by law
Right to withdraw consent for future processing

Requests can be submitted to info@thegenevacharter.org. All requests are processed manually. Data will be deleted or corrected promptly unless legal retention obligations apply.

10. External Links

This website may contain links to external sites. We are not responsible for the content or data protection practices of external providers.

11. Updates to This Policy

This policy may be updated to reflect legal requirements or improvements to our website. The version published on this site is the current version.

12. Last Updated

11 December 2025